What stays private
Your work, not your people
What labs want is the way work happens. Who the work was for does not matter to them. This is how private information is kept private.
Check my rangeLeft out from the start
Some items never belong in a license. These are excluded or de-identified before anything is shared:
- Client, patient and customer personal information
- Login details, passwords and keys
- Account numbers and bank or card details
- Anything you mark during scoping
De-identification, where it helps
Some records are useful because of what they show about the work, even if they mention a person. In those cases the identifying details can be removed or replaced, so the work remains and the person does not. How that is done is agreed with you in scoping.
If you decide against it
Before signing, you can pull back at any time, and nothing from your systems is shared. We can also erase the details you entered in the estimate form, if you ask. Our privacy policy explains how to make that request.
You keep your records
A license does not take your records out of your hands. You hold on to them, and your people keep working from them every day. License Your Data, our licensing partner, handles the license.
Scoping, as a checklist
When the time comes to set the scope, owners often find it useful to decide:
- Which systems go in and which stay out completely
- Which date ranges are included
- Any team, mailbox, client or project that stays out
- Which details get removed from the remaining records
You settle each one with us before anything is shared.
The scope is yours to approve
The proposal comes to you before anything happens. You may change it, narrow it or turn it down. Only what you approve is licensed, and only after you sign.
Regulated firms
With law, accounting and healthcare firms, the scope is agreed with your own counsel, and client or patient data is kept out. We cannot advise you on the legality of licensing for your firm.
The ground rules that never change
No matter what you include, the original files stay put. The only thing licensed is the de-identified copy from License Your Data, our licensing partner. No one asks for your password. Names and identifiers become placeholders, an NDA is signed before anything else, and you approve a sample before anything goes out. All of it is free for you.